Email Compliance

Email is efficient—but it exposes your company to risks

Large volumes of sensitive information are exchanged internally and externally through business email every day, exposing companies to risks like fines, penalties, bad publicity and litigation related to email correspondence.

Regulation exists to store crucial email evidence

Many industries require businesses to take a proactive approach to storing and monitoring email in case of litigation, employee disputes, or customer complaints.

To mitigate risk and stay in compliance, you need a way to efficiently archive and search email

Solution: MessageWatcher for
Email Compliance

MessageWatcher helps you manage regulatory audits, investigations, and legal discovery requests by providing easy-to-use searching and reporting tools. MessageWatcher instantly archives your email while simultaneously scanning for inappropriate words and phrases, which then get flagged for review.

If you do end up in court, litigation support is made easy with MessageWatcher’s intuitive search and export interface.

Key Features

Instant Archiving

Archiving of all email and attachments (inbound, outbound, and internal)
Flagging of policy violations
Optional notification of policy violations sent via email

Easy-to Use Search and Export Tools

Easy-to-use search capability to quickly manage audits and investigations
Effortless search and export tools for eDiscovery requests
Scan and view attachments
“Sticky Note” capability for adding searchable notes
Surveillance in multiple languages

Widely Compatible Across Platforms and Formats

Works with Microsoft 365, Google Workspace (formerly G Suite), Exchange, Postfix, and more
Export email to .pst or .eml format directly from your archive

Multi-Level Permission Settings

Multiple permission levels – Admin, Group Admin, Group Reviewer, and User
Setup reviewers for a group, location, department, or the whole organization

Flexible Reporting

Summary reports help you see summary information related to email users, policy violations and more
Audit trails provide comprehensive activity logs
Reports show any activity including reviewed emails, logins, notes, and policy changes

Option to Add Filters

Filter on individual email addresses, domains, date ranges, Groups, attachments, and more
Exclude domains and emails from searches for reasons like attorney-client privilege

Security

Two-factor authentication
Notification of logins
Audit logs of logins, messages viewed, exports, and any changes to Users, Groups, or Policies

Providing electronic communication as part of my routine state examination was simple and took less than a minute using MessageWatcher.

- Joshua Kocher,

Chief Investment Officer at MoveUp Financial
I have been a chief compliance officer for numerous years in the securities industry. We utilized MessageWatcher at my previous firm for years. When I left and went to my current firm we did not hesitate to sign back up with MessageWatcher to be our communications with the public supervisory and retention system for email transmissions, websites etc. I have found it very easy to navigate and very user friendly to conduct searches for specific regulatory inquiries from FINRA, the SEC and the States. And lastly, the customer service that you get from MessageWatcher is top-notch.

– John Dillon,

Chief Compliance Officer Hedge Pro, LLC.
MessageWatcher has been easy to use, affordable, and reliable. MessageWatcher’s staff are quick to respond, knowledgeable, and professional.

- Joshua Roccanti,

Roccanti Capital Consulting, LLC

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MessageWatcher archiving complies with all the above companies' terms, conditions, and related policies.